The Basset Hound Club of Wales
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RULES & REGULATIONS
1 NAME AND OBJECTS:
The title shall be the Basset Hound Club of Wales. The objects shall be: -
a) To encourage the improvement of the Breed as recognized by the Kennel Club.
b) To promote the welfare of the Basset Hound.
c) To hold educational seminars.
d) To hold shows and other functions and activities as the Committee may decide to encourage classes for Bassets in Wales.
e) To advise and to encourage those Members who have no previous experience of the Breed.
2 COMPOSITION OF THE CLUB.
The Club shall consist of Officers, a Committee, and an unlimited number of members.
Each Applicant for the membership shall be proposed by one fully paid-up Member and be seconded by another. Applicants must be approved by the Committee whose decision is final Admission to membership shall include an undertaking by the applicant to observe the rules of the Club. Members shall have a vote at General Meetings and in elections. Honorary Members may be elected by the Committee with a limit of six at any one time, and shall have a vote. The Club must make a list of Members and their addresses available for inspection if so requested by Members of the Club or by the Kennel Club.
Subscriptions shall be due on 1st January each year and shall be paid to the Treasurer.
The subscription to the Club shall be such sum as may be recommended by the Committee and notified to Members for approval in Annual General Mating. Subscriptions shall be available for one Member as single membership; joint membership shall be available for two Members residing at the same address or joint owners. Each Member shall have one vote. Junior membership shall be available to persons up to and including 16 years of age, but Junior Members shall not have a vote.
No Member whose subscription is unpaid shall be entitled to any of the privileges of a membership and if any member shall fail to pay his or her annual subscription by March 1st, the Committee shall have the power to erase the name from the list of Members, but if the Committee shall subsequently receive a satisfactory explanation the Member may, at the discretion of the Committee and payment of arrears, be readmitted to membership.
The Club shall consist of
a) Patron and President who shall be elected by ballot at an Annual General Meeting and shall hold Office in perpetuity.
b) Up to three Vice-Presidents who shall be elected by ballot at an Annual General Meeting. They shall hold office for three years retiring on a rotating basis and shall need nomination for re-election.
c) Chairman, Secretary, Treasurer and a Committee of up to twelve.
d) The Chairman, Secretary and Treasurer shall be elected by postal ballot before the Annual General Meeting. Nominations shall be made in writing by one paid-up member and seconded by another and must be received by the Secretary not less than twenty-eight days before the Annual General Meeting or by the date stipulated in the Notice of the Annual General Meeting, They shall serve a three year term and shall be ex-officio members of the Committee.
e) The Officers shall be elected from amongst the Members and shall have a vote at meetings, and the Chairman shall in addition have a casting vote.
g) Nominations shall be made in writing by one paid-up member and seconded by another and must be received by the Secretary not less than twenty- eight days before the Annual General Meeting or by the date stipulated in the Notice of the Annual General Meeting.
h) Members standing for election to the Committee of the Club must have been paid up members of the Club for two consecutive years. Both proposers and seconders of candidates for the Committee must have been paid-up members of the Club for at least two consecutive years. Officers must have served as a Committee member for at least two consecutive years.
i) A legal adviser or other professional person may be appointed by the Committee and invited to attend meetings but shall not have a vote.
a) The management of the Club shall be vested in the Chairman, Secretary, Treasurer and Committee, I who shall be elected in accordance with the procedure laid down in Rule 5.
b) Fifty per cent of the Committee shall have their principal residence in Wales; this must include the Chairman, Secretary and Treasurer.
c) One third of the Committee shall retire annually in rotation but shall be eligible for re-election without nomination.
d) Meetings of the Committee shall be held as often as deemed necessary.
e) The quorum for the transaction of business shall be fitly percent of the Committee two of which must be Officers.
f) The Committee shall have the power to fill any post that falls vacant and to co-opt temporary members
of the Committee until the next Annual General Meeting. The Committee may also fill any Officer's vacancy until the next Annual General Meeting.
g) The Committee shall have the power to form sub-committees as required and the Chairman for the time being shall be an ex-officio member of all sub-committees. Sub-committees shall have the power to co-opt Members of the Club as members of the sub-committee even though they may not be member me Committee.
h) The Committee shall have the power to appoint any Member of the Club to act as its representative to any other body or organisation.
7. GENERAL MEETINGS.
The financial year of the Club shall be from 1st January to 31st December. The Annual General Meeting shall be held prior to 30th April, to receive the report of the Committee, the statement of the Accounts and Balance Sheet; to elect Officers and members of the Committee; and to discuss any Notice of Motion signed by a proposer and seconder of which prior notice of at least twenty eight days has been given to the secretary, and which has been duly placed on the Agenda which will be available at the meeting.
Only business, notice of which appears on the Agenda shall be transacted at an Annual General Meeting with the exception of routine matters or those, which in the opinion of the Chairman are urgent. Notice of the Annual General Meeting shall be given to all Members in writing forty-two days prior to the meeting.
A Special General Meeting shall be summoned by the Secretary if twenty Members consent and sign a requisition stating the subject to be discussed. Only the matter on the Agenda may be discussed at a Special General Meeting. Notification will be as for the Annual General Meeting.
Fifteen shall form a quorum for the transaction of business at a General Meeting. The Constitution or Rules of the Club shall not be altered except at a General Meeting. Alterations to the Constitution or Rules shall not be brought into force until the Kennel Club has been advised and given its approval of alteration.
8. CLUB ACCOUNTS.
A banking account shall be opened in the name of the Club into which all revenue shall be paid and from which the withdrawals shall be made only on the signatures of two or more Officers, one of whom shall be the Treasurer. The Accounts shall be kept by the Treasurer and a qualified Accountant shall be appointed at each Annual General Meeting who shall audit the Club's Accounts for the ensuing year prior to the next Annual General Meeting.
9. CLUB PROPERTY AND DISSOLUTION.
The property of the club shall be vested in the committee.
If at a Special General Meeting called for such a purpose a resolution for the dissolution of the Club shall be passed by a majority of the Members present, then, and in such case, the Members present at such a Special General Meeting may decide upon the disposal of the assets of the Club after discharging all liabilities of the Club save that trophies which have been donated to the Club be disposed of in accordance with the wishes of the donors if such wishes are known at the time of dissolution.
10. EXPULSION OF MEMBERS.
Any Member who shall be suspended under Kennel Club Rule A42j (4) (and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42j (8) shall ipso facto cease to be a Member of the Club for the duration of the suspension and/or disqualification.
If the conduct of any Member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interests of the Club, the Committee of the Club may at a meeting, the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused Member giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a Member of the Club except that he/she may, within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.
11. ANNUAL RETURNS TO THE KENNEL CLUB.
The Officers acknowledge that, during the month of January each year, the Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by 31st July each year other returns as stipulated in Kennel Club Regulations for the registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities will be forwarded to the Kennel Club.
The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Club which may occur during the course of the year.
12. KENNEL CLUB THE FINAL COURT OF APPEAL.
The Committee of the Club shall have power to deal with all matters pertaining to the Club not specifically covered by the Rules of the Club except that the Kennel Club shall be the final court of appeal in all matters of dispute.
The Club shall not join any Federation of Societies or Clubs.
14. UNDISCHARGED BANKRUPTS
No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.